I just went through this with my DD.Anybody with experience in the transfer portal? Best time to go in? How to contact other colleges? Tips and hints.
You have to be entered into the portal by your current college's compliance director. You do not have to tell the coach, although I wouldn't go that route personally. Future coaches will reach out to the current coach to ask about your character, playing ability, and just overall about you, so you want to make sure that you are on your coach's good side (or at least not leaving on bad terms).
Once you are released from your current team (there is a video the student athlete has to watch and a form to fill out from NCAA) you enter the"portal" where all the other college coaches can see who is available. From the list, the potential coaches can see that you were on scholarship, the position you played, and how much you played. Coaches can choose to reach out to you, but it is much like the first time around where you do most of the reaching out. It's not an easy go around, especially when D1 Women's Soccer portal dates opened right before Thanksgiving (11/13), while teams were just getting into the thick of the College Cup, and ending a few days before the dead period (12/12). So that made it very challenging. It does open again from 5/1-5/14.
No real advice on the best time to go in, it depends on how your athlete feels about their current situation. One thing you have to keep in mind, once you enter the transfer portal, the college is no longer bound to your scholarship, so keep that in mind. If you enter during the Fall and don't find a home, you may not have a scholarship for the Spring, and you have to take classes to be academically eligible to play the following fall at a new college. This is the last go around for the Covid Kids with the extra year, so hopefully that will slow things down a bit in the future with the amount of transfers.
Best advice I can give is if you have any questions to call the eligibility center as they are very helpful.